Terms of Service

1. Agreement

By accessing applyonce.net or using ApplyOnce (“Service”), you agree to these Terms of Service (“Terms”). If you use the Service on behalf of a company, you represent that you can bind that company, and “you” includes that company.

2. The Service

ApplyOnce provides tools for employers to collect candidate applications and evidence, and for candidates to submit applications through links you publish. Features may change as we improve the product. Beta or early-access features may be incomplete, unsupported, or withdrawn with notice when practical.

3. Accounts

You are responsible for the accuracy of account information, safeguarding credentials, and activity under your account. Notify us promptly at hello@applyonce.net if you suspect unauthorized use.

4. Acceptable use

You agree not to:

• Use the Service unlawfully, or to collect data you are not allowed to process
• Upload malware, scrape the Service abusively, or disrupt infrastructure
• Misrepresent your identity or your relationship to candidates or employers
• Attempt to access other customers’ data without authorization
• Resell the Service without our written permission

5. Customer content

You retain ownership of content you and your candidates submit (“Customer Content”). You grant ApplyOnce a limited license to host, process, transmit, and display Customer Content solely to provide and improve the Service. You represent that you have the rights and notices required to submit that content, including candidate personal data.

6. Candidates

If you are a candidate using an employer’s ApplyOnce link, you submit information to that employer. The employer is typically the controller of that hiring process. Our Privacy Policy explains how we process data as a provider.

7. Fees

Paid plans, if offered, are described at purchase or in an order form. Fees are due as stated there. Taxes may apply. Refunds are handled under the Refund Policy.

8. Confidentiality

Each party may receive non-public information from the other. The receiving party will use reasonable care to protect it and use it only for the relationship under these Terms, except for information that is public, independently developed, or required to be disclosed by law.

9. Intellectual property

ApplyOnce and its licensors own the Service, branding, and related IP. These Terms do not transfer ownership to you. Feedback you send may be used to improve the product without obligation to you.

10. Disclaimer

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE DISCLAIM WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. We do not warrant uninterrupted or error-free operation, or that the Service will meet every hiring or compliance requirement of your organization.

11. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, APPLYONCE WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, REVENUE, OR DATA. OUR AGGREGATE LIABILITY FOR CLAIMS RELATING TO THE SERVICE WILL NOT EXCEED THE AMOUNTS YOU PAID US FOR THE SERVICE IN THE TWELVE (12) MONTHS BEFORE THE CLAIM, OR ONE HUNDRED EURO (€100) IF YOU HAVE NOT PAID.

12. Termination

You may stop using the Service at any time. We may suspend or terminate access for material breach, risk to the Service or others, or non-payment. Sections that by nature should survive (including IP, disclaimers, and liability limits) will survive termination.

13. Changes

We may update these Terms. Material changes will be posted on this page with an updated effective date. Continued use after the effective date constitutes acceptance, except where local law requires additional consent.

14. Contact

Questions about these Terms: hello@applyonce.net.